Focus 2025

Visitor management system


In conjunction with the Wautoma Area School District (WASD) receiving two Wisconsin Department of Justice School Safety Grant awards during the summer of 2018, our school district has begun using the Raptor Visitor Management System, as of Oct. 15, 2018, in all of our schools in order to strengthen our commitment to safety for all students and staff members.

A key to keeping students and staff members safe is being completely aware of who is in our buildings at all times during the regular school day, and the Raptor Visitor Management System provides this service.  The Raptor System allows us to screen visitors, contractors, and volunteers who intend to move about our schools; which in turn, will create a more controlled, safe environment for our students and staff members.

Here is how it works:

•All visitors to our schools need to report directly to the school’s main office.

•Visitors requesting to move about the buildings will be asked to present a government-issued ID that will be scanned or manually entered into the Raptor System.  If a visitor does not have a government-issued ID, the school office staff member can use any form of ID and manually enter the person’s name into the Raptor System.  The visitor will need to be manually entered each visit until a government-issued ID is scanned.

•The Raptor System will:

• Mark the time of the visitor’s arrival.

•Compare the visitor’s name, date of birth, and photo with those in a national database of registered sex offenders.

•Compare the visitor’s name to a prohibited persons list:  No-contact orders, an expelled student, persons who have threatened students or faculty members, persons with restraining orders banning contact with students or staff members, and parents with limited visitation rights of their student.

•If a visitor is a positive match, a text message and an email are sent to the district administrator, the respective building administrator(s), and all other building administrators.  The respective building administrator(s) will immediately meet with the visitor, and determine the course of action.

•No additional visitor data will be gathered and no data is shared with any other user.

•Once entry is approved, the school office staff member will issue a badge that identifies the visitor, the date/time, and the purpose of his/her visit.

•If a visitor is simply dropping off a child or an item, picking up a child or item, or needs to speak with an administrator, they will not need to acquire a visitor’s badge.

•Visitors will need to return the badge to the school office when they exit the building.  The badge will be destroyed.

The Visitor Management System is in compliance with WASD School Board Policies:  9150 – School Visitors, 7440 – Facility Security, and 2013 Wisconsin Act 88 – statute relating to the notification for registered sex offenders who are on school premises.